Admin Assistant (Construction Site Office)

Running the office side of a construction site office in Paarl means a bit of everything, done properly. Bring a calm head on busy days and you'll be fine.

Location: Paarl, Western Cape. Applicants who already live in the area get looked at first. The first two weeks are spent shadowing someone experienced.

• Load supplier invoices and match them to goods-received notes.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Manage petty cash and keep slips for the bookkeeper.
• Handle the office phone, email and walk-in queries.
• Capture timesheets and send them to payroll before cut-off.
• Keep site files, safety files and staff files up to date.
• Update the monthly Excel dashboard for the owner or branch manager.

• You can handle many small tasks without losing track
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate

• Dealer management system experience for motor roles
• Basic payroll input experience
• Driver's licence to run bank and supplier errands

• Annual bonus depending on business results
• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.