how2apply

Executive Assistant (Mining House) – Experienced

How2Apply Talent Network

Pinetown, KwaZulu-Natal

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

Directors at this architecture practice in Pinetown count on one person to keep their week on track. It's a practical job: you'll see what you got done before you go home.

Home base is an architecture practice on the Pinetown side of KwaZulu-Natal. Start is planned for the beginning of next month.

The work, day to day

Draft letters, reports and presentations in the house style.
Take minutes at board and exco meetings and track action items.
Keep sensitive files locked and access limited to those who need it.
Keep a tidy filing system, both digital and on paper.
Manage one or two diaries in Outlook and protect focus time.
Type court papers and manage trial dates for litigation roles.

What you need

Discreet with board, salary and legal information
Matric plus a secretarial, office admin or PA diploma
Calm when plans change at the last minute
Advanced Word, Excel, PowerPoint and Outlook
At least 4 years supporting a senior manager or director

Helpful, not essential

SAP Concur or similar expense tools
Afrikaans or another second language for client work

What's in it for you

13th cheque and performance bonus
Medical aid and provident fund
Parking in a secure basement

How to apply for this job

Make sure the role, the hours and working in Pinetown really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: a CV naming the level of executives you supported, two references from executives you worked for plus a recently certified ID copy (within 3 months).
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 9 working days, usually by phone.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Pinetown.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

How to stand out

Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.