Operations Administrator (Security Company)

This construction site office in Brits needs an all-round administrator who can switch from quotes to payroll input without fuss. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

You'll report in Brits. Relocation is not covered for this one. Shifts rotate, so you'll need to be flexible about days and nights.

• Handle the office phone, email and walk-in queries.
• Process purchase orders and follow up with suppliers on delivery dates.
• Manage petty cash and keep slips for the bookkeeper.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Update the monthly Excel dashboard for the owner or branch manager.
• Capture timesheets and send them to payroll before cut-off.

• You can handle many small tasks without losing track
• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff

• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands

• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.