Operations Administrator (Security Company)

This transport and fleet company in Mamelodi needs an all-round administrator who can switch from quotes to payroll input without fuss. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

This post is in Mamelodi (Gauteng). Please only apply if you can travel there daily. Overtime comes up in peak season and is paid.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Capture timesheets and send them to payroll before cut-off.
• Chase outstanding debtors with polite statements and calls.
• Update the monthly Excel dashboard for the owner or branch manager.
• Manage petty cash and keep slips for the bookkeeper.
• Book training, medicals and PPE issue for new staff.
• Process purchase orders and follow up with suppliers on delivery dates.

• At least 2 years of general office admin
• Matric and an office administration or bookkeeping certificate
• Confident talking to suppliers, clients and staff
• You can handle many small tasks without losing track
• Neat, reliable record keeping
• Good Excel and email skills

• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles

• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.