Reception Administrator (Private School)

Phones, visitors and bookings all come through you at this private school in Bethlehem. This is a good step for someone who wants proper routine and a manager who notices good work.

This post is Bethlehem-based, with most of your time spent at a private school. The first two weeks are spent shadowing someone experienced.

• Scan, file and archive documents in the correct client folders.
• Keep the reception area neat and the coffee station stocked.
• Check patients in, verify medical aid details and collect co-payments.
• Take clear phone messages and send them by email straight away.
• Answer and transfer calls on a multi-line switchboard within three rings.
• Sign visitors in, issue access cards and notify the right person.

• Matric
• Microsoft Word, Outlook and basic Excel
• Well presented, punctual and organised
• You can juggle a ringing phone and a waiting visitor at once

• A secretarial or office administration certificate
• Medical billing or practice software experience
• A second language common in your area

• Paid study leave for office admin courses
• Safe, secure parking
• Normal office hours, Monday to Friday

• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.
• Your CV is your first test of neatness, so keep it one or two pages, one font and no spelling errors.