Admin Assistant (Construction Site Office)

Every small business needs one person who holds the office together; at this small accounting practice in Fourways, that's you. People who do well here are steady, honest and not scared to ask when something is unclear.

Location: Fourways, Gauteng. Applicants who already live in the area get looked at first. Weekend work is on a roster, so you won't be on every weekend.

• Process purchase orders and follow up with suppliers on delivery dates.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Update the monthly Excel dashboard for the owner or branch manager.
• Manage petty cash and keep slips for the bookkeeper.
• Keep site files, safety files and staff files up to date.
• Load supplier invoices and match them to goods-received notes.
• Keep vehicle licence discs, services and traffic fines on a fleet register.

• Matric and an office administration or bookkeeping certificate
• Good Excel and email skills
• Confident talking to suppliers, clients and staff
• At least 2 years of general office admin
• Neat, reliable record keeping

• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands
• Basic payroll input experience

• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.