Admin Assistant (Construction Site Office)

Every small business needs one person who holds the office together; at this transport and fleet company in Gqeberha, that's you. You don't need to be the loudest person in the room, just the one others can count on.

Home base is a transport and fleet company on the Gqeberha side of Eastern Cape. Most weeks are 45 hours, in line with the BCEA.

• Process purchase orders and follow up with suppliers on delivery dates.
• Update the monthly Excel dashboard for the owner or branch manager.
• Chase outstanding debtors with polite statements and calls.
• Manage petty cash and keep slips for the bookkeeper.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Keep site files, safety files and staff files up to date.
• Capture timesheets and send them to payroll before cut-off.

• Good Excel and email skills
• At least 2 years of general office admin
• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff
• Matric and an office administration or bookkeeping certificate

• Driver's licence to run bank and supplier errands
• Basic payroll input experience

• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.