how2apply

Admin Assistant (Construction Site Office) – Experienced

How2Apply Talent Network

East London, Eastern Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

Running the office side of a transport and fleet company in East London means a bit of everything, done properly. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

The work is in East London, Eastern Cape, so you'll need a reliable way to get there every day. Overtime comes up in peak season and is paid.

What you'll actually do

Load supplier invoices and match them to goods-received notes.
Keep vehicle licence discs, services and traffic fines on a fleet register.
Chase outstanding debtors with polite statements and calls.
Process purchase orders and follow up with suppliers on delivery dates.
Keep site files, safety files and staff files up to date.
Capture timesheets and send them to payroll before cut-off.
Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

Must-haves

Neat, reliable record keeping
Matric and an office administration or bookkeeping certificate
Working knowledge of Sage, Pastel or a similar accounting package
At least 2 years of general office admin

Nice if you have

Driver's licence to run bank and supplier errands
Dealer management system experience for motor roles
Basic payroll input experience

What's in it for you

Stable weekday hours with early Friday finish at some offices
Paid Sage or Pastel courses
Room to grow into an office manager or bookkeeping role

Applying, step by step

Read the "What you need" list above. If you tick most of it, go ahead and apply.
Have the following on hand (clear photos on your phone are fine at first): a CV listing the software you use daily, your admin or bookkeeping certificates plus certified copy of your smart ID card or green ID book.
Use the form on this page. It takes about two minutes and you don't need to upload anything yet.
If you're shortlisted you'll hear from us within 7 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around East London; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
Keep your CV free of gaps; if you did a short temp contract, add it with dates.