Admin Assistant (Construction Site Office)

Every small business needs one person who holds the office together; at this transport and fleet company in Kempton Park, that's you. It suits someone who likes knowing exactly what a good day's work looks like.

The site is in Kempton Park; early starts mean public transport timing matters, so check your route before applying.

• Load supplier invoices and match them to goods-received notes.
• Update the monthly Excel dashboard for the owner or branch manager.
• Process purchase orders and follow up with suppliers on delivery dates.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Capture timesheets and send them to payroll before cut-off.
• Manage petty cash and keep slips for the bookkeeper.
• Chase outstanding debtors with polite statements and calls.

• Good Excel and email skills
• You can handle many small tasks without losing track
• Neat, reliable record keeping
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff

• Driver's licence to run bank and supplier errands
• Dealer management system experience for motor roles
• Basic payroll input experience

• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Paid Sage or Pastel courses

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.