how2apply

Admin Assistant (Construction Site Office)

How2Apply Talent Network

Pietermaritzburg, KwaZulu-Natal

Contract

Posted 51 min ago

Contract Admin & Office Support

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Job Description

Running the office side of a car dealership in Pietermaritzburg means a bit of everything, done properly. It's the kind of job where doing the basics well every day gets you noticed.

You'll report in Pietermaritzburg. Relocation is not covered for this one. Start is planned for the beginning of next month.

The work, day to day

Book training, medicals and PPE issue for new staff.
Process purchase orders and follow up with suppliers on delivery dates.
Update the monthly Excel dashboard for the owner or branch manager.
Chase outstanding debtors with polite statements and calls.
Handle the office phone, email and walk-in queries.
Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
Load supplier invoices and match them to goods-received notes.

You'll need

Confident talking to suppliers, clients and staff
Good Excel and email skills
You can handle many small tasks without losing track
At least 2 years of general office admin
Working knowledge of Sage, Pastel or a similar accounting package

Extra points for

Basic payroll input experience
Driver's licence to run bank and supplier errands
OHS Act safety file experience for construction roles

What you get

Stable weekday hours with early Friday finish at some offices
Paid Sage or Pastel courses
Room to grow into an office manager or bookkeeping role

Applying, step by step

Read the "What you need" list above. If you tick most of it, go ahead and apply.
Have the following on hand (clear photos on your phone are fine at first): a CV listing the software you use daily, two contactable references plus certified copy of your smart ID card or green ID book.
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 8 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Pietermaritzburg; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Tips to get shortlisted

Keep your CV free of gaps; if you did a short temp contract, add it with dates.
Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.