Fleet Administrator (Transport Company)

Running the office side of a construction site office in Pietermaritzburg means a bit of everything, done properly. If you turn up on time and finish what you start, you'll fit in quickly.

You'll be based at a construction site office in Pietermaritzburg. Living nearby, or on a taxi route to it, really helps.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Load supplier invoices and match them to goods-received notes.
• Chase outstanding debtors with polite statements and calls.
• Book training, medicals and PPE issue for new staff.
• Capture timesheets and send them to payroll before cut-off.
• Update the monthly Excel dashboard for the owner or branch manager.

• Confident talking to suppliers, clients and staff
• Neat, reliable record keeping
• At least 2 years of general office admin
• Good Excel and email skills
• You can handle many small tasks without losing track
• Working knowledge of Sage, Pastel or a similar accounting package

• Dealer management system experience for motor roles
• Driver's licence to run bank and supplier errands

• Annual bonus depending on business results
• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.