Admin Assistant (Construction Site Office) – Fixed-Term

Every small business needs one person who holds the office together; at this security services company in Polokwane, that's you. It's a practical job: you'll see what you got done before you go home.

Location: Polokwane, Limpopo. Applicants who already live in the area get looked at first.

• Load supplier invoices and match them to goods-received notes.
• Handle the office phone, email and walk-in queries.
• Capture timesheets and send them to payroll before cut-off.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Update the monthly Excel dashboard for the owner or branch manager.
• Chase outstanding debtors with polite statements and calls.
• Keep vehicle licence discs, services and traffic fines on a fleet register.

• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping
• Confident talking to suppliers, clients and staff
• Working knowledge of Sage, Pastel or a similar accounting package
• At least 2 years of general office admin

• Driver's licence to run bank and supplier errands
• Basic payroll input experience

• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Room to grow into an office manager or bookkeeping role

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.