Conveyancing Secretary (Transfers)

Keep transfers, bonds and cancellations moving at a bond origination partner firm in Coega. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

This post is Coega-based, with most of your time spent at a bond origination partner firm. Overtime comes up in peak season and is paid.

• Apply for transfer duty receipts on SARS eFiling
• Open transfer files from signed offers to purchase and check the terms
• Request rates clearance and levy clearance figures from councils and body corporates
• Run Deeds Office searches and title deed checks
• Update agents, banks and clients on file progress on the bank portal and by email
• Prepare deeds of transfer, powers of attorney and bond documents
• Prepare final statements of account and pay out on registration

• Admission as a conveyancer for conveyancer posts
• Matric, with a conveyancing course for secretary posts
• Knowledge of bank panel instruction portals and LAWtrust digital signing
• Clear, polite updates to anxious buyers and sellers
• Organised enough to run 60 or more live files
• Experience on a conveyancing system such as GhostConvey, LegalSuite or AJS

• Deeds Office lodgement runner experience in your city
• Notarial bonds and servitudes
• Estate late transfers

• Normal office hours with rare weekend work
• Parking or taxi allowance for Deeds Office runs
• Registration bonus per file at some firms
• Paid conveyancing short courses

• Mention the Deeds Office you usually lodge at, such as Pretoria or Cape Town, since practice differs slightly.
• State how many files you run at once and whether you do transfers, bonds or cancellations; it tells firms where you fit.