how2apply

Divisional Secretary (Engineering)

How2Apply Talent Network

Brits, North West

Full-time

Posted 1 day ago

Full-time Admin & Office Support

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Job Description

You'll run a busy executive's diary, travel and paperwork at a private equity office in Brits. It suits someone who likes knowing exactly what a good day's work looks like.

This post is in Brits (North West). Please only apply if you can travel there daily. There's a probation period of three months before the contract is confirmed.

What your day looks like

Coordinate with other PAs to find meeting slots across diaries.
Book local and international travel, visas and accommodation.
Screen calls and emails and deal with what does not need the boss.
Take minutes at board and exco meetings and track action items.
Draft letters, reports and presentations in the house style.
Manage one or two diaries in Outlook and protect focus time.
Keep sensitive files locked and access limited to those who need it.

What you need

Excellent written English and polished emails
Discreet with board, salary and legal information
Matric plus a secretarial, office admin or PA diploma
Available for the odd early start or late finish
Calm when plans change at the last minute
Advanced Word, Excel, PowerPoint and Outlook

Nice if you have

Minute-taking or company secretarial training
SAP Concur or similar expense tools
A driver's licence for errands

What you get

Hybrid days once settled in
Parking in a secure basement
13th cheque and performance bonus
Medical aid and provident fund

How to apply for this job

Make sure the role, the hours and working in Brits really suit you before you apply.
Keep copies of these ready to send: a recently certified ID copy (within 3 months), two references from executives you worked for plus your PA or secretarial qualification.
Fill in the short form below with your name and a phone number you actually answer.
Watch for a call or WhatsApp from How2Apply over the next 7 working days.

How2Apply recruits for this position on behalf of hiring employers around Brits; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.