Admin Assistant (Construction Site Office)

You'll keep the paperwork, orders and people moving at a family-owned engineering works in Rustenburg. People who do well here are steady, honest and not scared to ask when something is unclear.

You'll report in Rustenburg. Relocation is not covered for this one.

• Update the monthly Excel dashboard for the owner or branch manager.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Process purchase orders and follow up with suppliers on delivery dates.
• Capture timesheets and send them to payroll before cut-off.
• Book training, medicals and PPE issue for new staff.
• Load supplier invoices and match them to goods-received notes.

• At least 2 years of general office admin
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping

• Driver's licence to run bank and supplier errands
• OHS Act safety file experience for construction roles

• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.