Divisional Secretary (Engineering)

Directors at this medical specialist rooms in Mossel Bay count on one person to keep their week on track. It's a practical job: you'll see what you got done before you go home.

You'll be based at a medical specialist rooms in Mossel Bay. Living nearby, or on a taxi route to it, really helps. Start date: as soon as possible for the right person.

• Coordinate with other PAs to find meeting slots across diaries.
• Manage one or two diaries in Outlook and protect focus time.
• Draft letters, reports and presentations in the house style.
• Keep sensitive files locked and access limited to those who need it.
• Type court papers and manage trial dates for litigation roles.
• Arrange events, client lunches and year-end functions.

• Advanced Word, Excel, PowerPoint and Outlook
• Excellent written English and polished emails
• Matric plus a secretarial, office admin or PA diploma
• Available for the odd early start or late finish
• At least 4 years supporting a senior manager or director
• Discreet with board, salary and legal information

• Afrikaans or another second language for client work
• Legal secretary experience with court processes
• Minute-taking or company secretarial training

• Medical aid and provident fund
• Parking in a secure basement
• Hybrid days once settled in
• 13th cheque and performance bonus

• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.