Divisional Secretary (Engineering)

Directors at this mining head office in Somerset West count on one person to keep their week on track. You'll work with a small crew, so being easy to work with matters as much as skill.

Location: Somerset West, Western Cape. Applicants who already live in the area get looked at first. The first two weeks are spent shadowing someone experienced.

• Take minutes at board and exco meetings and track action items.
• Arrange events, client lunches and year-end functions.
• Keep a tidy filing system, both digital and on paper.
• Screen calls and emails and deal with what does not need the boss.
• Manage one or two diaries in Outlook and protect focus time.
• Prepare expense claims and reconcile the company credit card.
• Type court papers and manage trial dates for litigation roles.

• Excellent written English and polished emails
• Advanced Word, Excel, PowerPoint and Outlook
• Available for the odd early start or late finish
• Calm when plans change at the last minute
• Discreet with board, salary and legal information

• Hybrid days once settled in
• 13th cheque and performance bonus
• Parking in a secure basement

• Mention a problem you solved before your boss knew about it; that story wins PA interviews.
• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.