Executive Assistant (Mining House)

At this architecture practice in Cape Town CBD, you'll be the person who knows where everything and everyone is. If you like clear targets and knowing where you stand, this is for you.

The site is in Cape Town CBD; early starts mean public transport timing matters, so check your route before applying. Most weeks are 45 hours, in line with the BCEA.

• Take minutes at board and exco meetings and track action items.
• Coordinate with other PAs to find meeting slots across diaries.
• Keep a tidy filing system, both digital and on paper.
• Book local and international travel, visas and accommodation.
• Keep sensitive files locked and access limited to those who need it.
• Draft letters, reports and presentations in the house style.
• Arrange events, client lunches and year-end functions.

• Advanced Word, Excel, PowerPoint and Outlook
• At least 4 years supporting a senior manager or director
• Matric plus a secretarial, office admin or PA diploma
• Discreet with board, salary and legal information
• Available for the odd early start or late finish
• Calm when plans change at the last minute

• Minute-taking or company secretarial training
• SAP Concur or similar expense tools

• 13th cheque and performance bonus
• Parking in a secure basement
• Medical aid and provident fund

• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
• Mention a problem you solved before your boss knew about it; that story wins PA interviews.