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Executive Assistant (Mining House)

How2Apply Talent Network

Pietermaritzburg, KwaZulu-Natal

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

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Job Description

This medical specialist rooms in Pietermaritzburg needs an assistant who thinks two steps ahead. It's a practical job: you'll see what you got done before you go home.

You'll be based at a medical specialist rooms in Pietermaritzburg. Living nearby, or on a taxi route to it, really helps. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

The work, day to day

Manage one or two diaries in Outlook and protect focus time.
Prepare expense claims and reconcile the company credit card.
Keep a tidy filing system, both digital and on paper.
Arrange events, client lunches and year-end functions.
Screen calls and emails and deal with what does not need the boss.
Book local and international travel, visas and accommodation.

What you need

Excellent written English and polished emails
Available for the odd early start or late finish
Advanced Word, Excel, PowerPoint and Outlook
Discreet with board, salary and legal information
Calm when plans change at the last minute
Matric plus a secretarial, office admin or PA diploma

Helpful, not essential

SAP Concur or similar expense tools
Legal secretary experience with court processes

What's in it for you

Parking in a secure basement
13th cheque and performance bonus
Hybrid days once settled in

How to apply

Read the "What you need" list above. If you tick most of it, go ahead and apply.
Have the following on hand (clear photos on your phone are fine at first): two references from executives you worked for, a recently certified ID copy (within 3 months) plus your PA or secretarial qualification.
Send your details with the form below. Add one or two lines about similar work you've done.
If you're shortlisted you'll hear from us within 9 working days, usually by phone.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Pietermaritzburg.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.