Executive Assistant (Mining House)

This architecture practice in Umlazi needs an assistant who thinks two steps ahead. People who do well here are steady, honest and not scared to ask when something is unclear.

You'll report in Umlazi. Relocation is not covered for this one. The first two weeks are spent shadowing someone experienced.

• Manage one or two diaries in Outlook and protect focus time.
• Take minutes at board and exco meetings and track action items.
• Prepare expense claims and reconcile the company credit card.
• Arrange events, client lunches and year-end functions.
• Coordinate with other PAs to find meeting slots across diaries.
• Book local and international travel, visas and accommodation.
• Screen calls and emails and deal with what does not need the boss.

• At least 4 years supporting a senior manager or director
• Discreet with board, salary and legal information
• Advanced Word, Excel, PowerPoint and Outlook
• Excellent written English and polished emails
• Available for the odd early start or late finish
• Matric plus a secretarial, office admin or PA diploma

• Afrikaans or another second language for client work
• Legal secretary experience with court processes
• Minute-taking or company secretarial training

• Parking in a secure basement
• Hybrid days once settled in
• Medical aid and provident fund
• 13th cheque and performance bonus

• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
• Mention a problem you solved before your boss knew about it; that story wins PA interviews.