Front Desk Administrator (Law Firm)

First impressions at this law firm in Khayelitsha are your job, from the morning greeting to the last courier. Bring a calm head on busy days and you'll be fine.

Home base is a law firm on the Khayelitsha side of Western Cape. Overtime comes up in peak season and is paid.

• Sort incoming post and book couriers for outgoing documents.
• Type basic letters and update the internal phone list.
• Keep the reception area neat and the coffee station stocked.
• Check patients in, verify medical aid details and collect co-payments.
• Book appointments, meeting rooms and boardroom catering.
• Scan, file and archive documents in the correct client folders.

• Microsoft Word, Outlook and basic Excel
• Discreet with confidential information
• At least 1 year on reception or a front desk
• You can juggle a ringing phone and a waiting visitor at once
• Well presented, punctual and organised

• Medical billing or practice software experience
• Typing speed above 40 wpm

• Annual bonus (13th cheque) at many practices
• Paid study leave for office admin courses
• Normal office hours, Monday to Friday
• Safe, secure parking

• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.
• List the phone systems and booking software you have used; practices look for people who need little training.