Divisional Secretary (Engineering)

Directors at this engineering group in George count on one person to keep their week on track. It suits someone who likes knowing exactly what a good day's work looks like.

Location: George, Western Cape. Applicants who already live in the area get looked at first. Most weeks are 45 hours, in line with the BCEA.

• Take minutes at board and exco meetings and track action items.
• Manage one or two diaries in Outlook and protect focus time.
• Draft letters, reports and presentations in the house style.
• Coordinate with other PAs to find meeting slots across diaries.
• Screen calls and emails and deal with what does not need the boss.
• Keep sensitive files locked and access limited to those who need it.
• Prepare expense claims and reconcile the company credit card.

• Matric plus a secretarial, office admin or PA diploma
• Excellent written English and polished emails
• Advanced Word, Excel, PowerPoint and Outlook
• Available for the odd early start or late finish
• At least 4 years supporting a senior manager or director

• Parking in a secure basement
• Hybrid days once settled in
• Medical aid and provident fund

• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.