Junior Conveyancing Secretary (Trainee)

Buyers and sellers are waiting on your file at a general practice with a property department in Polokwane, and every step counts. This role rewards consistency more than flash.

You'll be based at a general practice with a property department in Polokwane. Living nearby, or on a taxi route to it, really helps.

• Open transfer files from signed offers to purchase and check the terms
• Request rates clearance and levy clearance figures from councils and body corporates
• Apply for transfer duty receipts on SARS eFiling
• Book signing appointments and explain costs to buyers and sellers
• Fix Deeds Office rejection notes quickly and relodge
• Run Deeds Office searches and title deed checks
• Prepare deeds of transfer, powers of attorney and bond documents

• Clear, polite updates to anxious buyers and sellers
• At least 2 years of conveyancing or bond work
• Organised enough to run 60 or more live files
• Experience on a conveyancing system such as GhostConvey, LegalSuite or AJS
• Matric, with a conveyancing course for secretary posts
• Knowledge of bank panel instruction portals and LAWtrust digital signing

• Notarial bonds and servitudes
• Estate late transfers

• Registration bonus per file at some firms
• Parking or taxi allowance for Deeds Office runs
• Normal office hours with rare weekend work
• Paid conveyancing short courses

• Mention the Deeds Office you usually lodge at, such as Pretoria or Cape Town, since practice differs slightly.
• State how many files you run at once and whether you do transfers, bonds or cancellations; it tells firms where you fit.