Office Administrator (Small Business)

This construction site office in Mthatha needs an all-round administrator who can switch from quotes to payroll input without fuss. You don't need to be the loudest person in the room, just the one others can count on.

Location: Mthatha, Eastern Cape. Applicants who already live in the area get looked at first.

• Book training, medicals and PPE issue for new staff.
• Chase outstanding debtors with polite statements and calls.
• Process purchase orders and follow up with suppliers on delivery dates.
• Load supplier invoices and match them to goods-received notes.
• Keep site files, safety files and staff files up to date.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

• Confident talking to suppliers, clients and staff
• Working knowledge of Sage, Pastel or a similar accounting package
• Neat, reliable record keeping
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin

• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands

• Stable weekday hours with early Friday finish at some offices
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.