Office Administrator (Small Business)

You'll keep the paperwork, orders and people moving at a car dealership in Upington. If you turn up on time and finish what you start, you'll fit in quickly.

This post is Upington-based, with most of your time spent at a car dealership. The first two weeks are spent shadowing someone experienced.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Manage petty cash and keep slips for the bookkeeper.
• Capture timesheets and send them to payroll before cut-off.
• Handle the office phone, email and walk-in queries.
• Process purchase orders and follow up with suppliers on delivery dates.
• Chase outstanding debtors with polite statements and calls.

• Matric and an office administration or bookkeeping certificate
• Confident talking to suppliers, clients and staff
• At least 2 years of general office admin
• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• Good Excel and email skills

• Dealer management system experience for motor roles
• Basic payroll input experience

• Stable weekday hours with early Friday finish at some offices
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.