Reception Administrator (Private School) – Experienced

First impressions at this medical practice in Kuruman are your job, from the morning greeting to the last courier. If you like clear targets and knowing where you stand, this is for you.

The work is in Kuruman, Northern Cape, so you'll need a reliable way to get there every day. The first two weeks are spent shadowing someone experienced.

• Sign visitors in, issue access cards and notify the right person.
• Check patients in, verify medical aid details and collect co-payments.
• Scan, file and archive documents in the correct client folders.
• Take clear phone messages and send them by email straight away.
• Sort incoming post and book couriers for outgoing documents.
• Order stationery and cleaning supplies and check deliveries.
• Type basic letters and update the internal phone list.

• At least 1 year on reception or a front desk
• Microsoft Word, Outlook and basic Excel
• Well presented, punctual and organised
• You can juggle a ringing phone and a waiting visitor at once
• Matric

• A secretarial or office administration certificate
• Medical billing or practice software experience
• A second language common in your area

• Safe, secure parking
• Annual bonus (13th cheque) at many practices
• Paid study leave for office admin courses
• Normal office hours, Monday to Friday

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.