Office Manager (Professional Practice) – Permanent

Every small business needs one person who holds the office together; at this transport and fleet company in Paarl, that's you. Good for someone who wants to build a solid track record they can put on their CV.

Home base is a transport and fleet company on the Paarl side of Western Cape. Weekend work is on a roster, so you won't be on every weekend.

• Process purchase orders and follow up with suppliers on delivery dates.
• Chase outstanding debtors with polite statements and calls.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Handle the office phone, email and walk-in queries.
• Load supplier invoices and match them to goods-received notes.
• Book training, medicals and PPE issue for new staff.
• Keep site files, safety files and staff files up to date.

• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate
• Good Excel and email skills

• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles
• Basic payroll input experience

• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Annual bonus depending on business results

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.