Office Manager (Professional Practice)

You'll keep the paperwork, orders and people moving at a transport and fleet company in Secunda. You'll work with a small crew, so being easy to work with matters as much as skill.

This post is in Secunda (Mpumalanga). Please only apply if you can travel there daily. Shifts rotate, so you'll need to be flexible about days and nights.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Update the monthly Excel dashboard for the owner or branch manager.
• Process purchase orders and follow up with suppliers on delivery dates.
• Keep site files, safety files and staff files up to date.
• Capture timesheets and send them to payroll before cut-off.
• Load supplier invoices and match them to goods-received notes.
• Manage petty cash and keep slips for the bookkeeper.

• Neat, reliable record keeping
• Good Excel and email skills
• You can handle many small tasks without losing track
• Working knowledge of Sage, Pastel or a similar accounting package
• Matric and an office administration or bookkeeping certificate

• Driver's licence to run bank and supplier errands
• Basic payroll input experience

• Paid Sage or Pastel courses
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.