Office Manager (Professional Practice)

You'll keep the paperwork, orders and people moving at a construction site office in Somerset West. You don't need to be the loudest person in the room, just the one others can count on.

Home base is a construction site office on the Somerset West side of Western Cape. Shifts rotate, so you'll need to be flexible about days and nights.

• Load supplier invoices and match them to goods-received notes.
• Keep site files, safety files and staff files up to date.
• Book training, medicals and PPE issue for new staff.
• Capture timesheets and send them to payroll before cut-off.
• Update the monthly Excel dashboard for the owner or branch manager.
• Process purchase orders and follow up with suppliers on delivery dates.
• Keep vehicle licence discs, services and traffic fines on a fleet register.

• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping
• You can handle many small tasks without losing track
• Good Excel and email skills
• At least 2 years of general office admin
• Working knowledge of Sage, Pastel or a similar accounting package

• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands
• Dealer management system experience for motor roles

• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices
• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.