how2apply

PA & Office Coordinator (Architecture Firm) – Immediate Start

How2Apply Talent Network

Montague Gardens, Western Cape

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

Apply for this job

Job Description

Directors at this mining head office in Montague Gardens count on one person to keep their week on track. You'll work with a small crew, so being easy to work with matters as much as skill.

Location: Montague Gardens, Western Cape. Applicants who already live in the area get looked at first. Shifts rotate, so you'll need to be flexible about days and nights.

The work, day to day

Take minutes at board and exco meetings and track action items.
Arrange events, client lunches and year-end functions.
Coordinate with other PAs to find meeting slots across diaries.
Prepare expense claims and reconcile the company credit card.
Book local and international travel, visas and accommodation.
Screen calls and emails and deal with what does not need the boss.

You'll need

Discreet with board, salary and legal information
At least 4 years supporting a senior manager or director
Matric plus a secretarial, office admin or PA diploma
Calm when plans change at the last minute
Excellent written English and polished emails
Advanced Word, Excel, PowerPoint and Outlook

Nice if you have

Legal secretary experience with court processes
Minute-taking or company secretarial training

On offer

Medical aid and provident fund
13th cheque and performance bonus
Parking in a secure basement
Hybrid days once settled in

Applying, step by step

Make sure the role, the hours and working in Montague Gardens really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: your PA or secretarial qualification, two references from executives you worked for plus a CV naming the level of executives you supported.
Send your details with the form below. Add one or two lines about similar work you've done.
Keep your phone on. Shortlisted applicants are contacted by call, SMS or WhatsApp within 9 working days.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Montague Gardens.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.