how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Paarl, Western Cape

Full-time

Posted 1 day ago

Full-time Admin & Office Support

R27 000 – R34 500/month

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Job Description

Directors at this medical specialist rooms in Paarl count on one person to keep their week on track. It suits someone who likes knowing exactly what a good day's work looks like.

The site is in Paarl; early starts mean public transport timing matters, so check your route before applying.

The work, day to day

Keep sensitive files locked and access limited to those who need it.
Draft letters, reports and presentations in the house style.
Prepare expense claims and reconcile the company credit card.
Book local and international travel, visas and accommodation.
Keep a tidy filing system, both digital and on paper.

Must-haves

At least 4 years supporting a senior manager or director
Calm when plans change at the last minute
Excellent written English and polished emails
Available for the odd early start or late finish
Matric plus a secretarial, office admin or PA diploma

Helpful, not essential

SAP Concur or similar expense tools
Afrikaans or another second language for client work
Legal secretary experience with court processes

On offer

Hybrid days once settled in
Medical aid and provident fund
13th cheque and performance bonus

How to apply for this job

Make sure the role, the hours and working in Paarl really suit you before you apply.
Keep copies of these ready to send: two references from executives you worked for plus a recently certified ID copy (within 3 months).
Send your details with the form below. Add one or two lines about similar work you've done.
If you're shortlisted you'll hear from us within 6 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Paarl; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.