how2apply

PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Pinetown, KwaZulu-Natal

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

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Job Description

You'll run a busy executive's diary, travel and paperwork at a litigation law firm in Pinetown. You'll work with a small crew, so being easy to work with matters as much as skill.

You'll report in Pinetown. Relocation is not covered for this one.

The work, day to day

Screen calls and emails and deal with what does not need the boss.
Manage one or two diaries in Outlook and protect focus time.
Keep sensitive files locked and access limited to those who need it.
Arrange events, client lunches and year-end functions.
Book local and international travel, visas and accommodation.
Prepare expense claims and reconcile the company credit card.

You'll need

At least 4 years supporting a senior manager or director
Advanced Word, Excel, PowerPoint and Outlook
Calm when plans change at the last minute
Discreet with board, salary and legal information

What's in it for you

13th cheque and performance bonus
Hybrid days once settled in
Parking in a secure basement
Medical aid and provident fund

How to apply for this job

Check you meet the must-haves first; recruiters filter on those before anything else.
Keep copies of these ready to send: two references from executives you worked for plus your PA or secretarial qualification.
Use the form on this page. It takes about two minutes and you don't need to upload anything yet.
If you're shortlisted you'll hear from us within 10 working days, usually by phone.

Your application joins the How2Apply talent pool for this role, and we put shortlisted people forward to employers hiring in and around Pinetown.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.