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PA & Office Coordinator (Architecture Firm)

How2Apply Talent Network

Pretoria East, Gauteng

Full-time

Posted 6 hours ago

Full-time Admin & Office Support

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Job Description

You'll run a busy executive's diary, travel and paperwork at a mining head office in Pretoria East. If you learn fast and don't mind being shown things twice, you'll settle in within a few weeks.

The site is in Pretoria East; early starts mean public transport timing matters, so check your route before applying.

What you'll actually do

Arrange events, client lunches and year-end functions.
Manage one or two diaries in Outlook and protect focus time.
Take minutes at board and exco meetings and track action items.
Keep a tidy filing system, both digital and on paper.
Prepare expense claims and reconcile the company credit card.
Type court papers and manage trial dates for litigation roles.
Screen calls and emails and deal with what does not need the boss.

Must-haves

Calm when plans change at the last minute
At least 4 years supporting a senior manager or director
Discreet with board, salary and legal information
Excellent written English and polished emails
Advanced Word, Excel, PowerPoint and Outlook
Matric plus a secretarial, office admin or PA diploma

On offer

Medical aid and provident fund
13th cheque and performance bonus
Hybrid days once settled in

How to apply for this job

Make sure the role, the hours and working in Pretoria East really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: a recently certified ID copy (within 3 months) plus your PA or secretarial qualification.
Send your details with the form below. Add one or two lines about similar work you've done.
Keep your phone on. Shortlisted applicants are contacted by call, SMS or WhatsApp within 8 working days.

How2Apply recruits for this position on behalf of hiring employers around Pretoria East; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

How to stand out

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.