Reception Administrator (Private School)

First impressions at this estate agency in Umlazi are your job, from the morning greeting to the last courier. Expect to be trusted with real work from your first week.

You'll be based at an estate agency in Umlazi. Living nearby, or on a taxi route to it, really helps. Shifts rotate, so you'll need to be flexible about days and nights.

• Book appointments, meeting rooms and boardroom catering.
• Answer and transfer calls on a multi-line switchboard within three rings.
• Check patients in, verify medical aid details and collect co-payments.
• Keep visitor and client details private under POPIA.
• Take clear phone messages and send them by email straight away.
• Sort incoming post and book couriers for outgoing documents.
• Scan, file and archive documents in the correct client folders.

• At least 1 year on reception or a front desk
• Discreet with confidential information
• A warm, clear phone manner in English
• Matric

• A second language common in your area
• Medical billing or practice software experience
• Typing speed above 40 wpm

• Paid study leave for office admin courses
• Normal office hours, Monday to Friday
• Safe, secure parking
• Annual bonus (13th cheque) at many practices

• Your CV is your first test of neatness, so keep it one or two pages, one font and no spelling errors.
• List the phone systems and booking software you have used; practices look for people who need little training.