Sales Administrator (Quotes & Orders)

This construction site office in Rosslyn needs an all-round administrator who can switch from quotes to payroll input without fuss. Someone who likes a bit of variety, but also likes doing things the right way, will enjoy this.

You'll report in Rosslyn. Relocation is not covered for this one. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Load supplier invoices and match them to goods-received notes.
• Capture timesheets and send them to payroll before cut-off.
• Handle the office phone, email and walk-in queries.
• Book training, medicals and PPE issue for new staff.
• Keep vehicle licence discs, services and traffic fines on a fleet register.

• Working knowledge of Sage, Pastel or a similar accounting package
• Good Excel and email skills
• Confident talking to suppliers, clients and staff
• At least 2 years of general office admin
• Matric and an office administration or bookkeeping certificate
• Neat, reliable record keeping

• Dealer management system experience for motor roles
• OHS Act safety file experience for construction roles
• Basic payroll input experience

• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices
• Paid Sage or Pastel courses

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.