Admin Assistant (Construction Site Office)

This transport and fleet company in Bloemfontein needs an all-round administrator who can switch from quotes to payroll input without fuss. If you like clear targets and knowing where you stand, this is for you.

You'll be based at a transport and fleet company in Bloemfontein. Living nearby, or on a taxi route to it, really helps. Start date: as soon as possible for the right person.

• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Keep site files, safety files and staff files up to date.
• Load supplier invoices and match them to goods-received notes.
• Book training, medicals and PPE issue for new staff.
• Update the monthly Excel dashboard for the owner or branch manager.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Chase outstanding debtors with polite statements and calls.

• Good Excel and email skills
• Working knowledge of Sage, Pastel or a similar accounting package
• You can handle many small tasks without losing track
• Confident talking to suppliers, clients and staff
• Neat, reliable record keeping
• At least 2 years of general office admin

• OHS Act safety file experience for construction roles
• Basic payroll input experience

• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.