Admin Assistant (Construction Site Office) – Fixed-Term

Running the office side of a security services company in Cape Town CBD means a bit of everything, done properly. It's the kind of job where doing the basics well every day gets you noticed.

The work is in Cape Town CBD, Western Cape, so you'll need a reliable way to get there every day. The first two weeks are spent shadowing someone experienced.

• Update the monthly Excel dashboard for the owner or branch manager.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Handle the office phone, email and walk-in queries.
• Load supplier invoices and match them to goods-received notes.
• Chase outstanding debtors with polite statements and calls.
• Keep site files, safety files and staff files up to date.
• Keep vehicle licence discs, services and traffic fines on a fleet register.

• Neat, reliable record keeping
• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff
• At least 2 years of general office admin
• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate

• Basic payroll input experience
• OHS Act safety file experience for construction roles
• Dealer management system experience for motor roles

• Annual bonus depending on business results
• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Room to grow into an office manager or bookkeeping role

• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.