Conveyancing Secretary (Transfers)

A general practice with a property department in Paarl needs someone who knows the Deeds Office process cold. If you turn up on time and finish what you start, you'll fit in quickly.

This post is in Paarl (Western Cape). Please only apply if you can travel there daily. You'll start with a short induction before working on your own.

• Request bond cancellation figures and guarantees from banks
• Update agents, banks and clients on file progress on the bank portal and by email
• Prepare deeds of transfer, powers of attorney and bond documents
• Run Deeds Office searches and title deed checks
• Apply for transfer duty receipts on SARS eFiling
• Prepare final statements of account and pay out on registration
• Lodge documents at the Deeds Office and track them through examination

• Clear, polite updates to anxious buyers and sellers
• Experience on a conveyancing system such as GhostConvey, LegalSuite or AJS
• Knowledge of bank panel instruction portals and LAWtrust digital signing
• Organised enough to run 60 or more live files

• Notarial bonds and servitudes
• Estate late transfers

• Paid conveyancing short courses
• Normal office hours with rare weekend work
• Parking or taxi allowance for Deeds Office runs

• Mention the Deeds Office you usually lodge at, such as Pretoria or Cape Town, since practice differs slightly.
• State how many files you run at once and whether you do transfers, bonds or cancellations; it tells firms where you fit.