Divisional Secretary (Engineering)

Directors at this medical specialist rooms in Johannesburg CBD count on one person to keep their week on track. This role rewards consistency more than flash.

Home base is a medical specialist rooms on the Johannesburg CBD side of Gauteng. Weekend work is on a roster, so you won't be on every weekend.

• Draft letters, reports and presentations in the house style.
• Screen calls and emails and deal with what does not need the boss.
• Coordinate with other PAs to find meeting slots across diaries.
• Arrange events, client lunches and year-end functions.
• Take minutes at board and exco meetings and track action items.

• Available for the odd early start or late finish
• Calm when plans change at the last minute
• Excellent written English and polished emails
• Matric plus a secretarial, office admin or PA diploma
• At least 4 years supporting a senior manager or director

• Minute-taking or company secretarial training
• Afrikaans or another second language for client work

• Parking in a secure basement
• Medical aid and provident fund
• 13th cheque and performance bonus
• Hybrid days once settled in

• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.
• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.