Divisional Secretary (Engineering)

You'll run a busy executive's diary, travel and paperwork at a medical specialist rooms in Rosslyn. It's the kind of job where doing the basics well every day gets you noticed.

This post is in Rosslyn (Gauteng). Please only apply if you can travel there daily. Shifts rotate, so you'll need to be flexible about days and nights.

• Prepare expense claims and reconcile the company credit card.
• Coordinate with other PAs to find meeting slots across diaries.
• Book local and international travel, visas and accommodation.
• Take minutes at board and exco meetings and track action items.
• Manage one or two diaries in Outlook and protect focus time.

• Available for the odd early start or late finish
• Discreet with board, salary and legal information
• At least 4 years supporting a senior manager or director
• Excellent written English and polished emails
• Matric plus a secretarial, office admin or PA diploma
• Calm when plans change at the last minute

• Afrikaans or another second language for client work
• Minute-taking or company secretarial training
• Legal secretary experience with court processes

• 13th cheque and performance bonus
• Parking in a secure basement
• Medical aid and provident fund
• Hybrid days once settled in

• Mention a problem you solved before your boss knew about it; that story wins PA interviews.
• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.