how2apply

Divisional Secretary (Engineering)

How2Apply Talent Network

Vanderbijlpark, Gauteng

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

R25 000 – R33 250/month

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Job Description

At this medical specialist rooms in Vanderbijlpark, you'll be the person who knows where everything and everyone is. You don't need to be the loudest person in the room, just the one others can count on.

This post is in Vanderbijlpark (Gauteng). Please only apply if you can travel there daily. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

What you'll actually do

Prepare expense claims and reconcile the company credit card.
Type court papers and manage trial dates for litigation roles.
Screen calls and emails and deal with what does not need the boss.
Coordinate with other PAs to find meeting slots across diaries.
Keep sensitive files locked and access limited to those who need it.
Keep a tidy filing system, both digital and on paper.

Must-haves

Available for the odd early start or late finish
At least 4 years supporting a senior manager or director
Matric plus a secretarial, office admin or PA diploma
Advanced Word, Excel, PowerPoint and Outlook
Discreet with board, salary and legal information
Calm when plans change at the last minute

Nice if you have

A driver's licence for errands
Afrikaans or another second language for client work

What you get

Medical aid and provident fund
13th cheque and performance bonus
Parking in a secure basement
Hybrid days once settled in

How to apply

Read the "What you need" list above. If you tick most of it, go ahead and apply.
Get these ready, because shortlisted people are asked for them straight away: two references from executives you worked for, a recently certified ID copy (within 3 months) plus your PA or secretarial qualification.
Fill in the short form below with your name and a phone number you actually answer.
Keep your phone on. Shortlisted applicants are contacted by call, SMS or WhatsApp within 9 working days.

How2Apply recruits for this position on behalf of hiring employers around Vanderbijlpark; applications go into our talent pool and shortlisted candidates are introduced directly.

How2Apply never charges you to apply, for training, for uniforms or for a "placement fee". If anyone asks you for money, it is a scam.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.