how2apply

Executive Assistant (Mining House) – Experienced

How2Apply Talent Network

Atlantis, Western Cape

Full-time

Posted 53 min ago

Full-time Admin & Office Support

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Job Description

At this medical specialist rooms in Atlantis, you'll be the person who knows where everything and everyone is. People who do well here are steady, honest and not scared to ask when something is unclear.

This post is Atlantis-based, with most of your time spent at a medical specialist rooms.

What your day looks like

Prepare expense claims and reconcile the company credit card.
Keep a tidy filing system, both digital and on paper.
Coordinate with other PAs to find meeting slots across diaries.
Book local and international travel, visas and accommodation.
Screen calls and emails and deal with what does not need the boss.
Take minutes at board and exco meetings and track action items.
Keep sensitive files locked and access limited to those who need it.

What you need

Matric plus a secretarial, office admin or PA diploma
At least 4 years supporting a senior manager or director
Excellent written English and polished emails
Calm when plans change at the last minute
Advanced Word, Excel, PowerPoint and Outlook
Discreet with board, salary and legal information

Nice if you have

SAP Concur or similar expense tools
Minute-taking or company secretarial training
Legal secretary experience with court processes

What you get

Parking in a secure basement
Hybrid days once settled in
13th cheque and performance bonus

Applying, step by step

Check you meet the must-haves first; recruiters filter on those before anything else.
Keep copies of these ready to send: your PA or secretarial qualification, two references from executives you worked for plus a CV naming the level of executives you supported.
Fill in the short form below with your name and a phone number you actually answer.
If you're shortlisted you'll hear from us within 8 working days, usually by phone.

How2Apply recruits for this position on behalf of hiring employers around Atlantis; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Before you hit apply

Mention a problem you solved before your boss knew about it; that story wins PA interviews.
Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.