Executive Assistant (Mining House)

This architecture practice in Sandton needs an assistant who thinks two steps ahead. People who do well here are steady, honest and not scared to ask when something is unclear.

Location: Sandton, Gauteng. Applicants who already live in the area get looked at first. The first two weeks are spent shadowing someone experienced.

• Keep sensitive files locked and access limited to those who need it.
• Screen calls and emails and deal with what does not need the boss.
• Keep a tidy filing system, both digital and on paper.
• Arrange events, client lunches and year-end functions.
• Draft letters, reports and presentations in the house style.

• At least 4 years supporting a senior manager or director
• Excellent written English and polished emails
• Matric plus a secretarial, office admin or PA diploma
• Discreet with board, salary and legal information
• Calm when plans change at the last minute
• Advanced Word, Excel, PowerPoint and Outlook

• Legal secretary experience with court processes
• Afrikaans or another second language for client work
• A driver's licence for errands

• Parking in a secure basement
• 13th cheque and performance bonus
• Medical aid and provident fund

• Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
• State whom you supported (for example "PA to the MD of a 300-person firm") in each job heading.