how2apply

Executive Assistant (Mining House)

How2Apply Talent Network

Sandton, Gauteng

Full-time

Posted 1 hour ago

Full-time Admin & Office Support

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Job Description

This architecture practice in Sandton needs an assistant who thinks two steps ahead. If you turn up on time and finish what you start, you'll fit in quickly.

This post is in Sandton (Gauteng). Please only apply if you can travel there daily. The first two weeks are spent shadowing someone experienced.

What you'll actually do

Take minutes at board and exco meetings and track action items.
Arrange events, client lunches and year-end functions.
Book local and international travel, visas and accommodation.
Prepare expense claims and reconcile the company credit card.
Coordinate with other PAs to find meeting slots across diaries.
Keep sensitive files locked and access limited to those who need it.
Screen calls and emails and deal with what does not need the boss.

Must-haves

Calm when plans change at the last minute
Discreet with board, salary and legal information
Matric plus a secretarial, office admin or PA diploma
Excellent written English and polished emails
At least 4 years supporting a senior manager or director

Extra points for

A driver's licence for errands
Minute-taking or company secretarial training
SAP Concur or similar expense tools

What you get

Hybrid days once settled in
Parking in a secure basement
13th cheque and performance bonus
Medical aid and provident fund

How to apply

Make sure the role, the hours and working in Sandton really suit you before you apply.
Get these ready, because shortlisted people are asked for them straight away: two references from executives you worked for, your PA or secretarial qualification plus a recently certified ID copy (within 3 months).
Send your details with the form below. Add one or two lines about similar work you've done.
Watch for a call or WhatsApp from How2Apply over the next 5 working days.

How2Apply recruits for this position on behalf of hiring employers around Sandton; applications go into our talent pool and shortlisted candidates are introduced directly.

Applying is free. Nobody from How2Apply will ever ask you to pay for anything to get this job.

Tips to get shortlisted

Expect practical tests on Word formatting, Excel and minute-taking, so brush up on styles and tables first.
Mention a problem you solved before your boss knew about it; that story wins PA interviews.