Office Administrator (Small Business)

Running the office side of a car dealership in Bellville means a bit of everything, done properly. Good for someone who wants to build a solid track record they can put on their CV.

You'll be based at a car dealership in Bellville. Living nearby, or on a taxi route to it, really helps.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Handle the office phone, email and walk-in queries.
• Chase outstanding debtors with polite statements and calls.
• Load supplier invoices and match them to goods-received notes.
• Capture timesheets and send them to payroll before cut-off.
• Process purchase orders and follow up with suppliers on delivery dates.
• Keep site files, safety files and staff files up to date.

• You can handle many small tasks without losing track
• At least 2 years of general office admin
• Neat, reliable record keeping
• Confident talking to suppliers, clients and staff
• Good Excel and email skills
• Working knowledge of Sage, Pastel or a similar accounting package

• Dealer management system experience for motor roles
• Basic payroll input experience

• Room to grow into an office manager or bookkeeping role
• Paid Sage or Pastel courses
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.