Office Administrator (Small Business)

This construction site office in Bellville needs an all-round administrator who can switch from quotes to payroll input without fuss. This is a good step for someone who wants proper routine and a manager who notices good work.

You'll be based at a construction site office in Bellville. Living nearby, or on a taxi route to it, really helps.

• Load supplier invoices and match them to goods-received notes.
• Chase outstanding debtors with polite statements and calls.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Process purchase orders and follow up with suppliers on delivery dates.
• Handle the office phone, email and walk-in queries.
• Keep site files, safety files and staff files up to date.

• Good Excel and email skills
• Working knowledge of Sage, Pastel or a similar accounting package
• At least 2 years of general office admin
• You can handle many small tasks without losing track
• Matric and an office administration or bookkeeping certificate

• OHS Act safety file experience for construction roles
• Driver's licence to run bank and supplier errands

• Room to grow into an office manager or bookkeeping role
• Annual bonus depending on business results
• Stable weekday hours with early Friday finish at some offices

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Keep your CV free of gaps; if you did a short temp contract, add it with dates.