Office Administrator (Small Business)

This family-owned engineering works in Richards Bay needs an all-round administrator who can switch from quotes to payroll input without fuss. People who do well here are steady, honest and not scared to ask when something is unclear.

This post is Richards Bay-based, with most of your time spent at a family-owned engineering works.

• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.
• Process purchase orders and follow up with suppliers on delivery dates.
• Capture timesheets and send them to payroll before cut-off.
• Load supplier invoices and match them to goods-received notes.

• Matric and an office administration or bookkeeping certificate
• At least 2 years of general office admin
• Good Excel and email skills
• Neat, reliable record keeping
• Confident talking to suppliers, clients and staff

• OHS Act safety file experience for construction roles
• Dealer management system experience for motor roles

• Annual bonus depending on business results
• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Paid Sage or Pastel courses

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.