Office Administrator (Small Business)

This construction site office in Springs needs an all-round administrator who can switch from quotes to payroll input without fuss. It's a practical job: you'll see what you got done before you go home.

Home base is a construction site office on the Springs side of Gauteng. Shifts rotate, so you'll need to be flexible about days and nights.

• Keep site files, safety files and staff files up to date.
• Load supplier invoices and match them to goods-received notes.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Manage petty cash and keep slips for the bookkeeper.
• Handle the office phone, email and walk-in queries.
• Update the monthly Excel dashboard for the owner or branch manager.

• Confident talking to suppliers, clients and staff
• You can handle many small tasks without losing track
• At least 2 years of general office admin
• Good Excel and email skills
• Matric and an office administration or bookkeeping certificate
• Working knowledge of Sage, Pastel or a similar accounting package

• OHS Act safety file experience for construction roles
• Basic payroll input experience
• Driver's licence to run bank and supplier errands

• Paid Sage or Pastel courses
• Room to grow into an office manager or bookkeeping role
• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results

• Small business owners want proof you can do many things, so list tasks under each job, not only the title.
• Mention the exact accounting package and version (Sage Business Cloud, Pastel Partner) you know.