Office Administrator (Small Business)

Every small business needs one person who holds the office together; at this family-owned engineering works in Vanderbijlpark, that's you. You don't need to be the loudest person in the room, just the one others can count on.

The site is in Vanderbijlpark; early starts mean public transport timing matters, so check your route before applying. Hours are mostly Monday to Friday, with the odd Saturday in busy months.

• Process purchase orders and follow up with suppliers on delivery dates.
• Keep site files, safety files and staff files up to date.
• Capture timesheets and send them to payroll before cut-off.
• Book training, medicals and PPE issue for new staff.
• Keep vehicle licence discs, services and traffic fines on a fleet register.
• Handle the office phone, email and walk-in queries.
• Prepare quotes, invoices and credit notes on Sage Business Cloud or Pastel.

• Working knowledge of Sage, Pastel or a similar accounting package
• Confident talking to suppliers, clients and staff
• At least 2 years of general office admin
• Neat, reliable record keeping
• Good Excel and email skills

• Stable weekday hours with early Friday finish at some offices
• Annual bonus depending on business results
• Room to grow into an office manager or bookkeeping role

• Keep your CV free of gaps; if you did a short temp contract, add it with dates.
• Small business owners want proof you can do many things, so list tasks under each job, not only the title.