Receptionist & Office Assistant (Engineering Firm) – Fixed-Term

Phones, visitors and bookings all come through you at this medical practice in Pretoria East. If you turn up on time and finish what you start, you'll fit in quickly.

Location: Pretoria East, Gauteng. Applicants who already live in the area get looked at first. There's a probation period of three months before the contract is confirmed.

• Sign visitors in, issue access cards and notify the right person.
• Take clear phone messages and send them by email straight away.
• Order stationery and cleaning supplies and check deliveries.
• Keep the reception area neat and the coffee station stocked.
• Book appointments, meeting rooms and boardroom catering.
• Check patients in, verify medical aid details and collect co-payments.
• Sort incoming post and book couriers for outgoing documents.

• You can juggle a ringing phone and a waiting visitor at once
• At least 1 year on reception or a front desk
• Discreet with confidential information
• A warm, clear phone manner in English
• Well presented, punctual and organised

• A secretarial or office administration certificate
• Typing speed above 40 wpm
• Medical billing or practice software experience

• Safe, secure parking
• Normal office hours, Monday to Friday
• Paid study leave for office admin courses

• List the phone systems and booking software you have used; practices look for people who need little training.
• Answer the recruiter's call the way you would answer at work: greeting, your name and a smile in your voice.